RFP: Barrie Business Awards 2025 – AV & Staging Services

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RFP Project ID: BBA2025-AV

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Event Date:

Friday, October 24, 2025
Location: Liberty North, Barrie, ON

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Deadline for Submissions:

Friday, August 8, 2025 at 12:00 PM (noon)

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Overview:

The Barrie Chamber of Commerce invites proposals from qualified suppliers to provide Audio Visual, Staging, and Event Recording Services for the 2025 Barrie Business Awards Gala.

This formal dinner gala features staged award presentations, speeches, sponsor videos and live camera feeds.

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Deliverables:

• Stage & Setup:

  • 16” high portable stage decks with skirting and draping

  • 8ft x 20ft stage footprint

  • One accessibility ramp & stairs at each side

  • Decorative backdrop panels

  • Draping the length of the venue for an immersive experience

  • Large screens / projection on both sides of the stage

  • Additional screens at each of the far ends to aid sightlines for all in attendance.

  • Provide a floor-facing confidence monitor for MCs and presenters, displaying the same content as the main screen or other speaker-specific content as required.

• Audio:

  • Podium microphone

  • 3 wireless handheld microphones

  • Sound management for all presentations and videos

• Visual:

  • Sponsor reel playback (provided by the Chamber via USB)

  • Logo and/or animated logo projection on backdrop

  • IMAG (live feed to screens)

• Lighting:

  • Stage and ambient lighting suitable for a gala atmosphere

• Recording:

  • Full event video capture, including transitions between live feed and presentation media

  • Final event video, with sound and visuals

  • Final video due within 30 days

     

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Timeline:

• Set Up:
  Morning of the event (Access may be available the day before, depending on venue availability)

• Event Time:
  5:00 pm – 10:30 pm

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